Exhibit Information

Invitation | Attendee Demographics | Exhibit Space Application | Exhibit Hall Floor Plan | Exhibitor Benefits | Exhibit Information
Current List of Exhibitors | Past Exhibitors | Important Dates | Sponsorship Opportunities | Travel and Housing
Preliminary Meeting Schedule | Rules and Regulations

Eligibility for Exhibiting
Any exhibitor whose proposed exhibit will enhance the educational and scientific goals of the 2008 ARRS Annual Meeting is encouraged to apply for space. ARRS reserves the right to refuse rental of exhibit space to any company whose display of goods or services is not likely to be, in the opinion of ARRS, compatible with the general character and objectives of the exhibition.

Standard Booth
The standard booth size is 10’ x 10’. The basic rental rate includes an 8’ high backwall drape, 3’ high draped sidewall dividers, a sign bearing the company name, heating, air conditioning and general overhead lighting.

In-line Exhibits (10'x 10' or multiple thereof)
The back half of the basic exhibit may be furnished up to a height of 8’. The front half of the rented space may be furnished from the floor up to a height of 4’, with the exception of equipment that may exceed the 4’ height limit but may not be higher than 8’ and must be placed so it does not block the view of or impede the sight lines of adjacent exhibits, including solid walls.

20'x 20' Exhibits (Islands)
Islands can be furnished up to a height of 10’. The edges of the rented space may be furnished from the floor up to a height of 4’, with the exception of equipment that may exceed the 4’ height limit but may not be higher than 8’. All components of the space should be
placed so they do not block the view of or impede the sight lines of surrounding exhibitors, including solid walls.

Space Assignment
ARRS has initiated a priority point system for booth placement. Those exhibitors with the most points will have first choice regarding space and location. ARRS will do everything it can, within this framework, to provide exhibitors with the space they request.

Point System for Booth Location

Exhibitor Service Kits
Exhibitor service kits containing order forms and information on furnishings, signs, accessories, electrical requirements, labor, drayage, shipping, audio-visual equipment, florals/plants, etc. will be mailed in early February by The Expo Group after ARRS has assigned booth
space. Once ARRS has processed your application, The Expo Group will also forward you access information to the online exhibitor service kit.

Exhibit Installation
Saturday, April 12
7:00 am–6:00 pm

Sunday, April 13
7:00 am–3:00 pm

All exhibits must be fully operational by 3:00 pm on Sunday, April 13. After this hour, no installation work will be allowed. If booth set-up has not begun by 12:00 noon Sunday, April 13, The Expo Group will begin set-up at the company’s expense.

Badges are required for entry into the exhibit hall on installation dates and may be obtained beginning at 7:00 am on Saturday, April 12. Because of safety considerations, no one under the age of 18 will be allowed on the exhibit hall floor during installation and dismantling. Security guards will be instructed to strictly enforce this rule.

Exhibit Hours
Sunday, April 13 (Opening Reception)
7:00 pm–9:00 pm

Monday, April 14–Wednesday, April 16
9:15 am–4:30 pm

Exhibit Dismantling
Wednesday, April 16
4:30 pm–12:00 midnight

Thursday, April 17
8:00 am–2:00 pm

Please note that no packing of materials or equipment can begin until 4:30 pm on April 16. By signing the agreement for booth rental, the exhibitor agrees not to begin dismantling until the exhibit hall is officially closed.

All exhibit material must be packed and ready for shipment by 2:00 pm on April 17. If exhibits cannot be removed by 2:00 pm, special arrangements must be made. All material not removed by that time will be shipped at the exhibitor’s expense by a carrier selected by The Expo Group.